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Executive Administrative Assistant

Date:  Sep 7, 2023

US - Massachusetts, Newton

Job Category:  Management
Department:  Corporate Functions (HR, Finance, Legal)

About CyberArk: 

CyberArk (NASDAQ: CYBR) is the global leader in Identity Security. Centered on privileged access management, CyberArk provides the most comprehensive security offering for any identity – human or machine – across business applications, distributed workforces, hybrid cloud workloads and throughout the DevOps lifecycle. The world’s leading organizations trust CyberArk to help secure their most critical assets. To learn more about CyberArk, visit our CyberArk blogs or follow us on TwitterLinkedIn or Facebook


What you need to succeed:

We are seeking a personable and enthusiastic Executive Administrative Assistant reporting to the Chief Executive Officer (CEO) in our Newton headquarters.  This person will perform a mixture of administrative duties, high-level executive assistant work and project oversight for the CEO. The Executive Administrative Assistant will drive key strategic projects that advance the CEO’s agenda while also creating a positive, friendly impression for all internal and external people. The ideal candidate will be adaptable to all personality types, and flexible in the face of unexpected changes. Candidates must be articulate and have excellent writing and communication skills as well as have quality experience with administration and basic project management.  


What you will do:

  • Preserves executive time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; summarizing reports and initiating follow up and follow through
  • Support the executives with administrative and clerical tasks, using attention to detail, task and time management skill and creative problem-solving capability
  • Maintains executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Schedule, prepare and assist with meetings and professional development days
  • Maintain excellent customer service and a friendly, positive attitude at all times
  • Provide program support and assist with special projects as assigned
  • Builds agenda for weekly staff meetings by proactively identifying important topics and working with team members to gather input 
  • Assist Administrative team (Executives, Finance, HR etc.) with general duties as needed
  • Support function and organizational projects as needed
  • Attend meetings and support management by preparing data for presentations and status reports
  • Develop and present recommendations to senior level management 


How you will stand out from the crowd:

  • Bachelor’s Degree preferred
  • Minimum 5+ years of Executive support experience
  • Professionalism and self-awareness at all times; ability to interact with a wide variety of people in a warm, competent, and professional manner
  • Strong communications skills both verbal and written
  • Ensure security, confidentiality, and integrity of data
  • Embodiment of our organizational values of teamwork and optimism
  • Computer literacy, with expertise in all Microsoft Office suite products
  • Demonstrated ability to effectively organize and coordinate multiple priorities and projects
  • Problem solving abilities paired with excellent judgment
  • Team player with a can-do attitude and a passion for our shared work as an organization
  • Attention to detail



CyberArk is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status. 




Nearest Major Market: Boston

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